Our complete wedding planning & coordination services are perfect for you if you don’t have the time (or desire!) to plan your dream day. We are there from start to finish working with you to make sure no detail is missed and your wedding day is stress-free and unforgettable for you and your guests. We take the time to learn what really matters to you and about your personal preferences. You don’t need to worry about anything but the fun stuff – trying on dresses, sampling cake, taking dance lessons – we take care of the rest!
so what does this include?
Initial Planning Meeting: We dig deeper into every aspect of your wedding to determine your taste, style, and priorities. We work through a list of questions so we can get to know you better, as well as establish your vision & budget.
Planning Tools & Resources: We use Aisle Planner, which is an online wedding planning tool that has everything we need to get started and stay on track. Within the tool we build the budget, maintain a checklist, timeline, track RSVPs, create inspirations boards and more. We customize these tools just for you and your specific plans.
Vendor Recommendations: Based on your style, priorities and budget we make vendor recommendations for services needed. We don’t take commission from any vendors so you can be sure that any recommendations made are done based on trust, professionalism and quality of services.
Vendor Interviews: We contact shortlisted or selected vendors to set up appointments for you. In many cases we will also accompany you to these appointments to ask any questions that need be addressed early in the planning process.
Vendor Negotiation & Agreement Review: We review all vendor agreements to make sure we fully understand the terms contained within and ensure that there is nothing alarming for you to be concerned about.
Venue Tours & Site Visits: We happily arrange and accompany you on tour of up to six possible venues. Once a venue has been selected we attend the ceremony and reception site visits and discuss bad-weather contingency plans as required.
Facilitate Rental Order: We prepare and submit the rental order for any and all rental items needed for your wedding day. We maintain the plans should any changes occur and adjust the order accordingly.
Ceremony Structure & Logistics: We prepare the desired layout plan and document the various aspects including the processional, recessional and any required bad-weather plan.
Guest Transportation & Accommodations: We assist with negotiating and securing hotel room blocks as well as group transportation packages.
Production Schedule & Map: We create a customized production schedule, which includes set-up notes and timeline, as well as important guests’ names, and site plan(s).
Timeline: We will prepare, maintain and distribute the timeline to wedding party and family.
Ongoing Vendor Communications: We act as point of contact with all vendors to confirm details as well as arrival/setup/strike times. We provide them with a copy of the production schedule and site map in advance of the wedding so that there is no confusion on your big day.
Final Walkthrough: With two weeks to go before your wedding day we schedule the final walkthrough to make sure we have captured any and every last detail and expectation.
Décor Management: We collect any décor and wedding day items you have in your possession and keep them with us until the wedding day. This allows us to make inventory of the items and make sure nothing is missing or forgotten.
Rehearsal Management: We work with your officiant to assist with your rehearsal to ensure smooth timing on the wedding day and everyone knows the flow and their roles.
Wedding Day Management: We are on-site from setup to tear down and manage everything in between including:
- Ceremony & reception set-up
- Vendor arrivals & management
- Direction & guidance of the bridal party throughout the day
- General coordination & oversight of the ceremony including reserved seating, flow & timing, processional & recessional etc.
- Transition from the ceremony to the cocktail hour/reception
- General coordination & oversight of the reception including grand entrance, toasts & speeches, cake cutting, dances, bouquet toss etc.
- Distribution of vendor final payments
- Complete teardown and clean-up too!
Assistant: A professional assistant is onside to assist throughout your wedding day, from start to finish.
Wedding Day Emergency Kit: We provide use of this kit in case of any little emergency; from first aid to hygiene and beauty products, fasteners, stain fighting solutions and more.
Unlimited contact: by phone, email & text